Role summary

Working within the Finance department, the Finance and Billing Assistant reports to the Financial Operations Manager and is responsible for the timely processing of invoices, expenses and corporate credit card payments and responding to supplier queries. This role works together with the Group Credit Controller and AP Specialist and will also support on month end processes on an adhoc basis.

This vacancy is a fixed term contract for 6 months.

Principle accountabilities

• Processing accounts payable invoices/queries and ensuring purchase orders are raised correctly and on a timely basis
• Review supplier statements and resolve queries appropriately
• Monitor accounts payable email inbox for supplier queries
• Assist with billing of stage revenue and periodic rent to tenants
• Process invoices for facilities, telephones, mailroom services and all consumables and stationery for the department, including posting of relevant nominal journals
• Ensure accurate and timely billing of energy invoices following automatic meter readings (AMR)
• Manage the corporate credit card and expense process accurately and efficiently
• Ad-hoc assisting with Month-end and other Finance Operations processes
• Support the Financial Operations Manager with any other tasks as required

Nature and Scope

The role is an individual contributor but works with close support from their manager and peers. Most tasks are repetitive in nature and work within set procedures and clear instructions. The Finance and Billing Assistant would typically work with daily or weekly planning horizons, and their manager will provide direction and support with the prioritisation of task.

The role will interface with a broad range of internal and external stakeholders.

Skills and experience

Essential criteria

• Proven experience in an administrative or support role
• Knowledge of any Finance system (preferably Microsoft D365 for Finance & Operations)
• Working knowledge of Microsoft Office suite including Excel, Outlook and Word
• Basic knowledge of VAT
• Strong attention to detail with excellent data entry skills and talent for numerical coding
• Excellent ability to work to tight deadlines and juggle multiple priorities.
• Strong team player and orientation towards teamwork

Desirable criteria

• Previous experience in a Finance environment would be advantageous but not essential

Other information

• Role location: Pinewood Studios with the option to work from home circa 1 day a week
• Competitive starting salary and discretionary annual bonus of up to 7.5% of salary.
• 25 days’ holiday as standard with the option to buy 3 additional days, plus English public holidays.
• Pension scheme 5% employer contribution and 3% minimum employee contribution.
• Comprehensive private medical healthcare from Bupa, including cover for pre-existing conditions, dental and optical cover.
• Income Protection for yourself, up to 75% of salary.
• Life assurance of 4 x annual salary.
• £3.20 per day Pinewood canteen subsidy.
• Two days per year volunteering allowance for our local communities.
• Invest@Work Saving Account with Fidelity.
• Various other staff perks including but not limited to, gym and retail discounts, free film screenings and staff events.

Closing date for applications is 20th February 2025

Pinewood Group is an equal opportunities employer. We are highly committed to building a diverse and inclusive culture for our people and actively welcome applications from people of all backgrounds.

As such we would invite you to please complete our Diversity Monitoring Survey. We collect this information for equality monitoring purposes, as permitted by law, but you do not have to complete this form. If you choose to provide this information, you will help us to develop our equal opportunities policies and to monitor each stage of recruitment. All the information you provide will be anonymous and is not considered with your application.

Please let us know if you require any reasonable adjustments to be made to any stage of the recruitment process in your cover letter.